camping campsite

CAMPING

Campsites

So you are going to camp. Hopefully you know where you are going, but by campsite I am not referring to the town/city/sitename. By campsite here I mean how to layout your camp.

It may not seem that important to some people, but the first time they wake up to a tent that has been crushed by fallen branches, or smoke blowing into their tent from the campfire, or experience the '10 mile' trek to the toilets in the middle of the night they will regret that they did not put a little more thought into their camp's layout.

Most of this admittedly is common sense, but we all make mistakes and learn from previous experience to make that next camp run a little more smoothly.

Locating your campsite

If you are not actually on a 'campsite', for example when out hiking in remote regions, then care should be taken when deciding the actual location of your campsite (before we come to layout).

If you are on high, exposed ground go down to find a sheltered spot. Similarly though, when on low, wet ground seek higher shelter. Look for somewhere sheltered from the wind, on rising ground that has no risk of flooding, and no risk of rockfalls/avalanches.

Remember that hot air rises, cold air sinks. Valley bottoms often contain pockets of colder air, and can be areas for frost and damp mist.

Ideally you should be near a good, clean water supply (although not too close. Pitching camp near the water you will be invaded by insects!). On river banks look for the high water mark, and be wary of flash floods in mountain ranges where streams can suddenly turn into 5m of water with almost no warning!

Choose ground that is reasonably flat and free of rocks and roots.

Don't forget to check above your head too. Look for dead wood in trees that could fall, bee's and hornet's nests are not very nice neighbours either. Keep away from solitary trees as they attract lightning. In forested areas keep to the edges of the forest. Take careful note of any tracks, including those made by game. You will not want unwelcome animal visitors in the night.

Do NOT camp at the following;

• Hilltops exposed to wind (move down and look for shelter on the leeside)
• Valley bottoms and deep hollows. They could be damp and more liable to frost.
• Hillside terraces where the ground holds moisture
• Spurs which lead down to water (often routes to animals watering holes).

Site areas

Campfire

Ideally the campfire should be located fairly close to the centre of the campsite. You must take into account the prevailing wind direction before you set up any area of your campsite. You will not want the wind blowing the smoke and embers towards any tentage (or indeed any other area), and the prevailing wind will also determine your type and layout of the fire itself.

Position your campfire downwind of the rest of your campsite. If there is not already a fireplace you will need to clear the ground for a distance of around 2m of any dirt/grass/leaves etc., or use a form of trench fire.

Woodpile
It is common sense that your woodpile should be within a short
distance of your campfire. The wood should be graded and arranged into different sections. Woodpiles may differ in appearance, from the simple 'stack-it-on-the-floor' to the more complex wood shed. Even a simple stack should be provided cover against the elements, even if it is only a bin liner pegged over the top of the pile.

Ideally you should have a store of kindling as well, this most certainly should be kept dry.

Chopping Area
Place your chopping area adjacent to your woodpile. The area should be clearly marked and 'roped-off' forming a circle that is at least 2 arm+axe lengths in radius. I would suggest that when you rope the area off that you drive uprights into the ground and run a rope around the perimeter at around 30 cm off the ground. There should be an entrance/exit left for ease of use, and by this should be a post at which the user can leave any loose clothing before they enter the chopping area.

Inside the chopping area you may want to place a log (in which you can store the axe when not in use, although they should have a sheath as well for when the weather turns). A chopping block of some description will really be needed. It is much more comfortable, and safer, to aim your swings at a block that is at a certain height, then at the piece of wood lying on the floor. A simple tree stump or large log turned on its end will normally suffice.

Cooking Area
Your cooking area should be placed fairly close to the campfire, away from the tentage and ideally close to a clean water supply. Your cooking area includes area for food preparation, serving, utensil storage and food storage. It should be within a shelter (even if you have no mess tents/dining shelters you can construct a simple shelter that at least provides cover from the rain). All food (storage and preparation) should be done off the ground. If you have no tables construct a table/dresser from natural materials (see camp gadgets). Water can be stored on the ground as long as it is in good quality, sealed containers. Your cooking area must be kept clean at all times. There should be several 'bins' for wet and dry refuse. All utensils/pots etc. should be stored off the ground in a clean environment.

If you are cooking under a shelter with gas, the gas bottle itself should be outside the shelter if possible. Common sense dictates that any flame should be away from the sides of the shelter, and any fire should be on a sturdy rest that will not fall, or get knocked over. If cooking within the shelter a water container of some description must be kept nearby for the sole purpose of safety. It is to be kept full, ready to hand, and not used for any other purpose.

Dining Area
A dining area can be immediately adjacent to the cooking area. It should be sheltered from the elements, and have easy access to where the food is prepared. You will need some form of seats/ tables to eat from, make your own if you have brought none.

Waste food etc. should be cleanly disposed of in nearby 'bins'.

Storage
Mention has been made of storage tents below. If you do not have a first aid tent, then the storage tent must contain a full first aid kit placed within easy reach by the door. Any items stored in the tent must be off the ground, place on a platform constructed from natural materials or a table.

Storage could also include your own tents. Any clothing/equipment not being used should be neatly stored away in your bag/rucsac and placed within the tent.

During the day, 'store' your sleeping bags and any wet clothes on an airing line. Simply erect two uprights and place a rope between them to hang the items on. This airing line should be at the upward edge of your camp out of the way of all the other areas.

Also during the day, if you have room and the weather permits, pull your groundsheet out of your tent and store to one side to let your tent air, and the ground 'recover'.

Washing Area
If you have a washing area (if you are not using any of the camps toilet facilities) then this should be placed towards the centre of the site as a whole. As it will be used not only for personal washing, but washing the dishes etc. it should be within a short distance of the cooking/dining area.

If you are using natural running water, care should be taken to establish a point from which you will take drinking water. You must then ensure that no-one washes, cleans pots etc. upstream of this point.

Tentage
Where you place your tentage will determine the layout of the rest of the camp to a large extent. Tentage should be placed towards the outer edge of the site if possible (not in the middle of the field!). Choose a flat area, clear of any roots/rocks. Do not place tents right next to trees (especially solitary trees that will attract any lightning!), and be sure to look above as well as around on the floor. Look out for any possible 'deadfalls' from the surrounding trees. Common sense says that no tentage should be placed near the campfire/ chopping area/toilets.

Care should be taken in the relative positions of the tents. No tents should be placed immediately next to the site entrance/exit. Leaders tents should be placed in between the 'scouts' tents and the entrance. If you have more than one leaders tents, then place them at either end of the line of tents. Otherwise all the tents that will be used for 'living/sleeping' should really be placed in the same area, rather than spread around the site.

A first aid tent should be provided for any camp under canvas. This first aid tent must not be used for anything other than first aid, no sleeping/storing etc. It should be clearly marked and a full first aid kit kept inside at all times.

If you have any storage tents you may want to place them closer to the areas where they will be used (e.g. the kitchen area).

Toilets/Latrines
If you are using existing toilets you will have little choice about their location. If you have to camp close to toilets make sure they are downwind of the rest of your campsite (your campsite should not be next to the toilets in any case). If you have had to construct your own, make sure they are in fact 'off-site' and downwind of the prevailing wind.

They should be clearly marked and screened from view. Ideally some washing facility should be placed by the toilets themselves.

Latrines should be dug downhill of the camp and away from the water supply as well. You must be careful not to dig them too far away otherwise people will be tempted to 'go' somewhere closer to hand!

Waste Disposal

First Principles

Waste will be disposed of. That should be the rule for camp.

Simply do not leave any waste, of any description, anywhere at any time.

When you arrive at the site you should already know what the warden/landowner wishes you to do with any rubbish (you don't? Go and ask now). My knowledge of local, 'modern' sites is that they have specific areas for rubbish disposal, clearly placed bins, and an incinerator of their own. They also tend not to let people dig any pits/trenches for any use (campfire, rubbish disposal or latrines). Make sure you know what you can and cannot do on your site.

Wet Pit
If permitted a simple wet and dry pit should see to most of your needs. Simple to construct, you just excavate an area around a metre square, and at least 20 cm deep. Clearly rope off and mark the pit, and make sure it is placed so that people will not be falling in it every two seconds.

Cover with a layer of interlaced sticks and a filter layer of grass/ leaves etc. These layers should be renewed daily.

When you have finished with the pit, it should be filled in with earth and completely covered. It should then be marked with a sign placed into the ground at that point with a date on which it was created.

Dry Pit
A dry pit is constructed as above. The two pits should be next to each other, and fairly close to the campfire and kitchen area. For the dry pit you simple need a -hole-in-the-ground'. Only place thoroughly washed or burnt material here, otherwise you will have animal visitors and insects paying you a visit, making life in camp a bit more uncomfortable!

Never place any glass or sharp materials (e.g. a ripped tin can) in the pit.

When you have finished with the pit, it should be filled in with earth and completely covered. It should then be marked with a sign placed into the ground at that point with a date on which it was created.

Wet Bin
Most campsites frown upon anyone digging holes in the ground, most certainly when they intend to leave some form of waste in the hole! Instead you will want to construct a bin. You will need two types, a wet and dry.

The details of construction have already been covered in the camp gadgets section.

Make sure you replace the bin bag at regular intervals and either store in a place that is out of reach of any person/animal or, ideally, immediately dispose of this rubbish at an appropriate area. Most campsites have proper bins for waste disposal anyhow, but if you are camping in the middle of nowhere, you will either bury your rubbish or take it home with you!

Dry Bin
Only washed items should be placed in the bin. Any cans or containers must be flattened first.

See camp gadgets for details.

Oil Can Filter
A filter will be required for all those mucky and greasy wet items you want to dispose of. If you are allowed to dig into the ground at your site, make yourself a trench a just bigger than your can, and at least 30cm deep. Stuff your oil can with grass, leaves and bracken.

Place a grid (either metal or make a lattice from natural materials) over the hole and place the filter on top. Make sure you replace the filter materials often.

Use to filter any wet, or more useful, greasy waste.

Incinerator
If the site does not have an incinerator of its own you will need to make one. Any rubbish that can not be burned on the campfire should be placed in the incinerator. The ashes should be removed at regular intervals and disposed of as above.

You will need a large metal can (an 'oil-drum' type is ideal). Pierce the can with holes all round and place over a fire. You may find it easier to fill the can with earth and use a large nail or spike when making the holes.

Tin Cans
Empty tin cans can be a bane at many campsites. They are difficult to dispose of. Quite simply you have two choices.

You either burn them, then bash them flat and bury them or you crush them and carry them home.

Most modern tins can be recycled now so simple clean them, flatten them and store apart from the others.

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Constution and By-Laws Of the World Organization Of Scout Movement

Constution

and By-Laws Of the World Organization

Of Scout Movement

I. CONSTITUTION

PREAMBLE

Accredited representatives of National Scout Associations, which had adopted and practised the Scout Movement founded by Robert Baden-Powell in 1907, assembled in Paris, France, in July 1922 and established the International Scout Conference for the coordination of the Scout Movement throughout the world, together with an Executive Committee and a Secretariat.

The present Constitution governs the operation of the World Organization of the Scout Movement in a spirit of world cooperation, friendship and brotherhood.

CHAPTER I

THE SCOUT MOVEMENT

ARTICLE I

Definition 1.The Scout Movement is a voluntary non- political educational movement for young people open to all without distinction of origin, race or creed, in accordance with the purpose, principles and method conceived by the Founder and stated below. Purpose 2.The purpose of the Scout Movement is to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities. ARTICLE II

Principles 1.The Scout Movement is based on the following principles: • Duty to God Adherence to spiritual principles, loyalty to the religion that expresses them and acceptance of the duties resulting therefrom. • Duty to others —Loyalty to one’s country in harmony with the promotion of local, national and international peace, understanding and cooperation. —Participation in the development of society with recognition and respect for the dignity of one’s fellow-man and for the integrity of the natural world. • Duty to self Responsibility for the development of oneself.

2.All members of the Scout Movement are required to adhere to a Scout Promise and Law reflecting, in language appropriate to the culture and civilization of each National Scout Organization and approved by the World Organization, the principles of Duty to God, Duty to others and Duty to self, and inspired by the Promise and Law conceived by the Founder of the Scout Movement in the following terms:

The Scout Promise On my honour I promise that I will do my best — To do my duty to God and the King (or to God and my Country); To help other people at all times; To obey the Scout Law. The Scout Law  1.A Scout’s honour is to be trusted.  2.A Scout is loyal.  3.A Scout’s duty is to be useful and to help       others.  4.A Scout is a friend to all and a brother to       every other Scout.  5.A Scout is courteous.  6.A Scout is a friend to animals.  7.A Scout obeys orders of his parents, Patrol  Leader or Scoutmaster without question.  8.A Scout smiles and whistles under all       difficulties.  9.A Scout is thrifty. 10.A Scout is clean in thought, word and       deed.

ARTICLE III

Method The Scout Method is a system of progressive self-education through: •A promise and law. •Learning by doing. •Membership of small groups (for example the patrol), involving, under adult guidance, progressive discovery and acceptance of responsibility and training towards self-government directed towards the development of character, and the acquisition of competence, self-reliance, dependability and capacities both to cooperate and to lead.

Adherence to a Promise and Law

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•Progressive and stimulating programmes of varied activities based on the interests of the participants, including games, useful skills, and services to the community, taking place largely in an outdoor setting in contact with nature.

CHAPTER II

TITLE, PURPOSE AND ORGANS OF THE WORLD ORGANIZATION

ARTICLE IV

1.The organization of the Scout Movement at world level is governed by this Constitution under the title of “The World Organization of the Scout Movement”, hereinafter called the World Organization, as an independent, non- political, non-governmental organization. 2.The purpose of the World Organization is to foster the Scout Movement throughout the world by: (a)promoting unity and understanding of its purpose and principles, (b)facilitating its expansion and development, (c)maintaining its specific character. 3.The organs of the World Organization are: (a)The World Scout Conference, hereinafter called the World Conference. (b)The World Scout Committee, hereinafter called the World Committee. (c)The World Scout Bureau, hereinafter called the World Bureau.

CHAPTER III

MEMBERSHIP

ARTICLE V

Requirements 1.Membership in the World Organization is open to all National Scout Organizations which fulfil the requirements for membership. Authority to confer such membership is vested in the World Conference.

Purpose of World Organization

Organs of World Organization

2.Only one National Scout Organization from any one country can be recognized for membership in the World Organization. A National Scout Organization may consist of more than one Scout Association participating in a Federation based on the common Scout purpose. It is the responsibility of each Federation to ensure that all its constituent Associations meet the requirements of this Constitution. 3.Membership of a National Scout Organization in the World Organization requires: (a)Establishment of its legal entity and evidence of its national operation. (b)Adoption of and sustained adherence to the purpose, principles and method as laid down by Chapter I of this Constitution. (c)Enrolment to be open to all who agree to conform with the purpose, principles and method of the Movement. (d) Maintenance of the Organization as an independent, non-political, voluntary movement of probity and effectiveness. (e)Registration with the World Bureau. (f)Regular payment of its registration fees. (g)Notification to the World Bureau of any intended changes to its National Scout Constitution relating to matters covered by Chapters I, II and III of this Constitution, before these are finally ratified. (h)Submission of an annual report to the World Bureau.

ARTICLE VI

Procedure 1.The World Committee shall investigate an application for membership by a National Scout Organization. If it considers that the requirements laid down by Article V are fulfilled, it shall make the necessary recommendations to the World Conference by post.

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Title of World Organization

2.If within three months the recommendation is unopposed or opposed by less than five per cent of the Member Organizations, the World Committee shall declare the National Scout Organization a Member of the World Organization. If five per cent or more of the Members oppose admission, the application shall be referred to the next meeting of the World Conference, which shall decide the question by a two-thirds majority of the votes cast.

ARTICLE VII

1.The World Committee may provisionally suspend the membership of any National Scout Organization which, in its opinion, no longer fulfils the requirements for membership. If the World Committee maintains its suspension, the World Conference at its next meeting shall hear the report of the World Committee and invite the suspended Organization to make its written or oral comments. The World Conference has the broadest power to then decide on an appropriate course of action; if its decision is to expel the Organization, such decision requires a two-thirds majority of the votes cast. Withdrawal 2.Any Member Organization may withdraw from the World Organization by written notice addressed to the Secretary-General. Withdrawal shall take effect on September 30 of the second year following that during which the notice was given, subject to the Member Organization having at that date fulfilled all obligations arising out of its membership, including financial obligations. 3.A National Scout Organization which, for any reason, ceases to be a Member, shall no longer be entitled to the privileges and services of the World Organization, to recognition by its Members, and to the use of the emblems and other material associated with World Scouting.

CHAPTER IV

THE WORLD CONFERENCE

ARTICLE VIII

Composition 1.The World Conference is the governing organ of the World Organization and is composed of all the Members of that Organization. 2.Member Organizations are represented at any meeting of the World Conference by a delegate or delegates not exceeding six from any one Member Organization.

ARTICLE IX

Functions The functions of the World Conference are: 1.To consider the policy and standards of the Scout Movement throughout the world and to take such action as shall further the purpose of the World Organization. 2.To formulate the general policy of the World Organization. 3.To consider applications for membership and decide as to the expulsion of Members. 4.To hold elections as provided in the By-Laws. 5.To consider reports and recommendations presented by the World Committee. 6.To consider recommendations brought forward by Member Organizations. 7.To consider proposed amendments to this Constitution and its By-Laws. 8.To exercise other functions resulting from this Constitution and its By-Laws.

ARTICLE X

Voting 1.Each Member Organization shall have six votes and, except as provided for under paragraph 2 of this Article, resolutions shall be taken by a simple majority of the Members present or represented and voting. In the event of a tie, the motion is defeated.

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Suspension and Expulsion

Effect of Termination of Membership

2.Decisions concerning the admission of new Members (Article VI, paragraph 2), the expulsion of Members (Article VII, paragraph 1), the determination of the annual registration fee (Article XXII, paragraph 1) and the amendment of this Constitution (Article XXIII), shall be taken by a two-thirds majority of the votes cast. 3.A Member Organization which is unable to be present at a meeting of the World Conference may vote by proxy given to another Member Organization, but no Member Organization may accept more than one proxy. 4.In appropriate circumstances determined by the World Committee there may be a postal referendum to Member Organizations between meetings of the World Conference when the same rules as to voting, majority and in the event of a tie shall apply. 5.Any Member Organization which shall have failed to pay its annual registration fee up to and including the end of the fiscal year preceding the Conference shall forfeit its right to vote at that meeting of the Conference, unless remission or postponement of dues has received prior authorization from the World Committee.

ARTICLE XI

Meetings 1.There shall be a triennial meeting of the World Conference at such time and place as the Conference may decide. 2.An extraordinary meeting may be called on the decision of the World Committee, or at the request of not less than one third of the Member Organizations. 3.The presence of one half of the Member Organizations shall constitute a quorum. 4.The World Conference shall adopt its own rules of procedure.

CHAPTER V

THE WORLD COMMITTEE

ARTICLE XII

Composition 1.The World Committee is the executive organ of the World Organization. Its members shall consider the interests of the Movement as a whole and shall neither consider themselves, nor be considered, as representing any particular Member Organization or Region. 2.The World Committee shall be composed of the following members: (a)Twelve elected members, who shall be members of recognized National Scout Organizations. They shall be elected by the World Conference, by secret ballot, from a list of nominees submitted by Member Organizations. In no case shall more than one elected member from any one National Scout Organization serve on the Committee in any one period. (b)The Secretary-General of the World Organization, or his appointed representative, as an ex officio member of the World Committee and of all its subsidiary committees. (c)A Treasurer, appointed by the World Committee. (d)Honorary members first appointed by the World Committee prior to July 1, 1971. 3.May also attend the meetings of the World Committee, in a consultative capacity: (a)The Chairmen of all duly elected Regional Scout Committees. (b)Such honorary members as the World Committee may first appoint after July 1, 1971. 4.No elected member shall hold office for more than six years, one half retiring at each triennial Conference and six new members being elected by vote in their places. A retiring member shall only be eligible for re-

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Term of Service of Elected Members

election after a lapse of three years. This restriction shall not apply to a member who has been appointed or elected to fill a vacancy and he may be eligible for immediate re- election. Vacancies 5.In the interval between the meetings of the World Conference, the World Committee may accept resignations and fill vacancies in its elected members until the next meeting of the World Conference

ARTICLE XIII

Functions The functions of the World Committee are: 1.To act on behalf of the World Conference between its meetings; to give effect to its decisions, recommendations and policies; and to represent it at international and national events. 2.To promote the Scout Movement throughout the world by means of visits, correspondence, training courses and other appropriate action. 3.To advise and assist Member Organizations in carrying out the purpose, principles and method of Scouting. 4.To recommend the admission of National Scout Organizations applying for membership, and to suspend provisionally the membership of a National Scout Organization. 5.To prepare the agenda and procedure of the meetings of the World Conference, giving consideration to suggestions from Member Organizations, and appoint the Chairman and Vice-Chairman of the World Conference. 6.To appoint the Secretary-General of the World Organization, and to appoint his Deputy or Deputies upon a recommendation of the Secretary-General; to supervise the management of the World Bureau; and to approve its budget.

7.To accept the responsibility for the raising of additional funds. 8.To approve the constitutions or other laws governing Regional Scout Organizations. 9.To grant consultative status to such organizations as may be of assistance to the Scout Movement. 10.To decide upon granting of awards for services to the World Scout Movement. 11.To exercise other functions resulting from this Constitution and its By-Laws.

ARTICLE XIV

Voting 1.Each member of the World Committee shall have one vote. 2.Resolutions shall be taken by a simple majority of the members present and voting. In the event of a tie, the motion is defeated.

ARTICLE XV

1.The World Committee shall meet at least once a year at such time and place as the Committee may decide. 2.The presence of eight members having right to vote shall constitute a quorum. 3.The World Committee shall elect its Chairman and Vice-Chairmen as provided for in the By- Laws. 4.The World Committee shall adopt its own rules of procedure. 5.The World Committee may establish, on a permanent or ad hoc basis, such subsidiary committees or other organs as it deems necessary for the performance of its functions.

Meetings and Committees

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CHAPTER VI

THE WORLD BUREAU

ARTICLE XVI

Composition 1.The World Bureau shall serve as the Secretariat of the World Organization. It shall comprise the Secretary-General of the World Organization and such staff as the Organization may require. The Secretary- General shall be appointed by the World Committee and shall be the chief administrative officer of the World Organization. 2.The World Bureau shall consist of its international headquarters and such Regional Offices as are established under Article XIX of this Constitution. ARTICLE XVII

The functions of the Secretary-General are: 1.To direct the work of the World Bureau. 2.To appoint, supervise and remove the staff of the World Bureau, as provided for within the framework of the budget approved by the World Committee. Insofar as is possible, such staff shall be recruited on an international basis. 3.To make contacts as necessary, by correspondence and visits in order to promote and to safeguard the interests of the Movement. 4.To exercise other functions resulting from this Constitution and its By-Laws, and such other functions as the World Committee may delegate to him.

ARTICLE XVIII

The functions of the World Bureau are: 1.To assist the World Conference, the World Committee and its subsidiary organs in the fulfilment of their functions; to make preparations for all their meetings; and to provide the necessary services for the implementation of decisions.

2.To provide the services necessary for the promotion of the Scout Movement throughout the world, such as research and documentation, training, programme, public relations and publications. 3.To maintain relations with Member Organizations and to assist them in the development of Scouting. 4.To promote the development of Scouting in countries where it does not exist, and to assist non-member National Organizations to attain the standards necessary for membership in the World Organization. 5.To enquire into applications for membership, requests for aid and other similar matters. 6.To supervise the organization of international and regional Scout events. 7.To maintain relations with international organizations whose activities are concerned, inter alia, with youth.

CHAPTER VII

REGIONS

ARTICLE XIX

Composition1. Regional Scout Organizations may be established in conformity with the requirements of this Constitution, comprising Members of the World Organization so desiring within a geographical area to be defined from time to time by the World Committee. There shall be not more than one Regional Organization in each area. 2.Each Regional Scout Organization shall be composed of the following organs: (a)A Regional Scout Conference, comprising all Members of the Regional Organization. (b)A Regional Scout Committee, duly elected by the Regional Conference. The duly elected Chairmen of the Regional Committees may attend the meetings of the World Committee in a consultative capacity.

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Functions of Secretary- General

Functions of World Bureau

ARTICLE XXI

1.The constitutions or other laws governing Regional Organizations, and any amendments thereto, must be approved by the World Committee before entering into force. 2.In the event of a conflict between the obligations resulting from the present Constitution and the obligations resulting from a constitution or other laws governing a Regional Organization, the obligations resulting from the present Constitution shall prevail.

CHAPTER VIII

MISCELLANEOUS PROVISIONS

ARTICLE XXII

Finances 1.Each Member Organization shall pay an annual registration fee at an agreed per capita rate to be determined from time to time by the World Conference, by a two-thirds majority of the votes cast. 2.All funds shall be deposited to the credit of the World Bureau and shall be disbursed by the Treasurer in accordance with a budget approved and certified by the World Committee. 3.An audited financial statement shall be submitted annually by the Treasurer to the World Committee and shall be sent to all Member Organizations. 4.The World Committee shall appoint auditors to the World Bureau. ARTICLE XXIII

This Constitution may be amended by the World Conference at any of its meetings by a two-thirds majority of the votes cast. Texts of proposed amendments shall be communicated by the World Bureau to all Member Organizations at least four months in advance of the time of the meeting.

Relationship between Regional Organizations and World Organization

(c)A Regional Scout Office, directed by a Regional Executive. The Regional Office is also a branch of the World Bureau, in conformity with Article XVI, paragraph 2, of this Constitution. The Regional Executive is appointed by the World Bureau in agreement with the Regional Committee, is paid by the World Bureau and reports to the Secretary-General to whom he is responsible, and to the Regional Committee.

ARTICLE XX

Functions 1.The functions of the Regional Conferences are: (a)To further the Scout Movement within the Region, by promoting the spirit of world brotherhood, cooperation and mutual assistance amongst Scout Organizations within the Region. (b)To exercise such functions as are provided for in the constitutions or other laws governing the Regional Organization. (c)To ensure the proper implementation of the decisions and policies laid down by the World Organization which affect the Region. 2.The functions of the Regional Committees are: (a)To exercise such functions as are provided for in the constitutions or other laws governing the Regional Organization. (b)To act as an advisory body to the World Committee. (c)To act as an advisory body for Member Organizations requiring advice and assistance. 3.The functions of the Regional Offices are: (a)To serve as a Secretariat of the Regional Organization. (b)To serve as a Secretariat of the World Organization in matters relating to the Region.

II.  BY-LAWS

BY-LAW I

THE WORLD CONFERENCE

Section 1:Notice of Meetings The notice of an ordinary meeting of the World Conference shall be mailed by the World Bureau to all Member Organizations at least six months in advance of the time of the meeting and, in the case of an extraordinary meeting, at least three months in advance. The notice, to such extent as may be possible, shall include the agenda of the meeting. Section 2:Agenda of Meetings The World Committee shall invite Member Organizations to suggest or propose subjects for inclusion in the agenda of an ordinary meeting of the World Conference at least nine months in advance of the meeting. Any subject proposed by five or more Member Organizations should be included in the agenda in the form proposed. Section 3:Credentials Two members of the World Conference, appointed by the World Committee, shall be in charge of verifying the credentials of delegates to the World Conference. They shall be assisted by the Secretary-General. Section 4:Appointment of Chairman and Vice-Chairmen The World Committee shall appoint a Chairman and one or more Vice-Chairmen of the World Conference from amongst the delegates or its own members present at the Conference. The appointment shall be for the period of each meeting of the Conference. Section 5:Secretary of World Conference The Secretary-General shall serve as Secretary of the World Conference.

BY-LAW II

THE WORLD COMMITTEE

Section 1:Notice of Meetings Notice of meetings shall be mailed by the World Bureau so as to be received by members of the Committee at least thirty days in advance of the time set for the meeting. The notice, to such extent as may be possible, shall include the agenda of the meeting.

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Section 2:Election of members Six months in advance of the next meeting of the World Conference, the World Bureau shall notify all Member Organizations that certain vacancies on the Committee shall be filled by elections thereat, and shall request Member Organizations to send in names of candidates at least eight weeks in advance of the meeting of the Conference. The nomination of a candidate shall be made or endorsed by his own National Scout Organization. This list of all nominees shall be sent out to all Member Organizations in advance of the Conference and no additions thereto may be subsequently accepted. Section 3:Election of Chairman and Vice-Chairmen The World Committee shall elect by ballot a Chairman and one or more Vice-Chairmen from among its elected members. Their term of office shall be from Conference to Conference and shall cease at the end of each meeting of the Conference. Section 4:Consultants The World Committee may invite any competent person, whose presence it deems useful, to participate in one or more of its meetings as a consultant and without vote. Section 5:Conduct of Affairs (a)The Secretary-General shall serve as Secretary of the World Committee. (b)Between meetings of the Committee, matters shall be submitted by the Secretary-General to members by correspondence. Section 6:Voting by Proxy Members of the Committee may vote by proxy given to some other member of the Committee, but no member may accept more than one proxy.

BY-LAW III

THE WORLD BUREAU

The World Bureau shall be incorporated in accordance with the law of the country in which its international headquarters are located in order to enjoy the status of a juristic person.

BY-LAW IV

LANGUAGES

The official languages of the World Organization are English and French.

In the event of a conflict arising out of the interpretation of this Constitution, its By-Laws or any other official document of the World Organization, the English text shall prevail.

BY-LAW V

AMENDMENT OF BY-LAWS

These By-Laws may be amended by the World Conference at any of its meetings by a simple majority of the Members present and voting. Texts of the proposed amendments shall be communicated by the World Bureau to all Member Organizations at least four months in advance of the time of the meeting.

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Maps and Map Reading

Maps and Map ReadingThis information is aimed at helping the competitors on Chasetrek to obtain a basic understanding of how to use a map. Since the event is staged in the UK, the map symbols used reflect those on UK maps. This document can be freely copied by any none profit organisation, providing that the source "Tony Field of Chasetrek" is quoted.

This tutorial forms part of a set of information, which includes, some basics of map reading, how to use a map and compass together, some tips on how to avoid getting lost and finally some online questions.

Compass Tutorial  Navigation Tutorial Hints on not getting lost! Online questions

Map Scale
Maps are two dimension representations of three dimensional features. They are drawn to a scale which is printed on the map. Scales such as 1 to 50,000 mean that an object measuring 1 cm on the map will be 50,000 times one cm in real life, or 0.5km.

However since maps are presentations they also use symbols to represent items. These symbols shown later on are not to scale. Thus the symbol for a church is a  + The size of the cross does not represent how big the church is only that it is there.
Contour Lines(thanks to Doug Latimer)

A contour line is continuous line of the same elevation (or height) around the edge of a feature. Think of it as the edging trim along each layer of a wedding cake. Each line gives an outline of what a feature looks like at regular intervals of elevation. The closer together the lines are, the steeper the slope. For example the close gathering of contour lines on Mt. Wrongagain represents a steep slope. The spread out contour lines indicate a more gentle slope. UK map contour lines are at 10 meter intervals (Although they used to be at 50 foot intervals), that is each line represents an outline of the mountain 10 meters higher than the line below it. Contour intervals will vary with maps, and it is important to check the interval to interpret the map.On UK maps contour lines are printed in Brown, with every 5th line thicker. This line will carry a number somewhere along it's length which tells you the height. The intermediate lines you have to work out for your self. (see below)

To understand the shape of the mountain it is helpful to use the contour lines to build an image of the feature, either in your mind or to draft out a profile on paper. Here is a profile of Mt.Wrongagain.

The mountain has two peaks, with the higher summit on the left. The lower slopes are moderate, becoming very steep towards the summits.  Because the contour lines are at 50 foot intervals we can only estimate what the terrain between each contour looks like. An 40 foot cliff could easily hide between contours and not be recorded on the map. With this in mind it is good to remember that while these maps are generally very good, there is still room for the odd surprise.

One of the most difficult things to interpret on a contour map is a sense of elevation, ridges, and valleys. Here are a few tips. Water always flows down through valleys or gullies, never ridges.
 

Creeks begin at higher elevations and flow down to lower elevations where they join to form larger but fewer rivers. When contours form a bulge that points from a lower elevation to a higher elevation, it is a gully, valley, or bowl. When contours form a bulge from higher elevations to lower elevations it is a ridge.

Grid Lines andGrid References

On UK Ordinance Survey maps there are two sets of parallel lines which mark the grid lines. These lines are in black and run vertically and horizontally on the map. They represent 1 km squares and enable people to accurately give a position of a place. On the side of the map are a set of numbers (know as Northings) which number each of the horizontal grid lines. On the top and bottom of the map are another set of numbers (known as Eastings), which number each of the vertical grid lines.To make a grid reference, follow the vertical line to the left of the chosen location down to the foot of the map to read it's Easting - for example 04. Then estimate the number of tenths from the grid line to the location - in this case 5. Therefore the first part of the grid reference is 045. Repeat this with the horizontal grid line just below the location (410). The full six figure grid reference is therefore 045410.

TIP. How to remember which numbers go first. There are loads of saying and methods, but here are three

1. Just learn that the Eastings go first followed by the Northings
2. "along the corridor and up the stairs"
3. "walk along the flat before you fly upwards"

Map Symbols
The only map symbols shown below are those that are likely to be found on Cannock Chase UK. They are sourced from the ordnance survey maps (1:50,000 series). There are some differences between the 1:50,000 series and the 'Explorer 6' map of Cannock Chase, which many find easier to use. © Crown Copyright MC 99/346
Competitors on Chasetrek should know all the following if they are to correctly navigate the route.

Roads and Paths

Railways

Land and water

Buildings and Objects

Did you know?

• The word MAP comes from the latin word, Mappa and means napkin, cloth or sheet.
• The First map to represent the known world was created by Anaximander, a Greek philosopher in the 6th century BC.
• A cartographer is a person who creates maps.
• A map on a spherical surface is called a globe

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Chasetrek handbook

	Annual Youth Challenge Walk EVENT HANDBOOK

 

Chasetrek Handbook

The information given in this booklet is issued for the benefit of all COMPETITIORS and their LEADERS.

PLEASE READ THESE NOTES VERY CAREFULLY NOW and avoid possible disappointment later.

Chasetrek is one of many similar events which are organised all over the country for young people to test their training and compare their skills in competition with other teams.  It is not easy to explain the event fully, and perhaps the best way to find out what is required is to have a go and enjoy the experience for yourself ….

Chasetrek is a TEAM event, designed to encourage the qualities of leadership, initiative and teamwork under difficult conditions.  It offers a challenge to navigate an unmarked course of at least 25 miles across the wilder parts of Cannock Chase entirely on foot, walking between remote checkpoints located only by six figure grid references on an Ordnance Survey map.  At these checkpoints the teams will be further tested by a series of unusual incidents.

PREPARATION AND ADEQUATE TRAINING IS ESSENTIAL

TEAMS

A team will consist of three people who can work together under pressure - either three boys or three girls - no mixed teams accepted.  Members of the team must be self sufficient throughout the event and have to rely on their training, specifically in navigation and first aid. 

AGE LIMITS

The minimum age for entry is 14 and the maximum is 18 years on the day of the start of the event.  This means that a person who is 19 years old on the day after the start can enter, but a person who is 14 years old on the day after can not.  These age limits will be strictly enforced and any team member found to be outside these limits will be immediately disqualified.

PROOF OF AGE MAY BE REQUESTED.

An age handicap will operate against the 17 and 18 year olds, this will be deducted from the team's total score at the Finish.

For each 17 year old...  5 marks

For each 18 year old...  10 marks

PRE-EVENT PREPARATION

Teams are advised to check that all equipment which is expected to be used on the event is thoroughly inspected to make sure there are no broken or missing parts. Teams are also recommended to pack their rucksacks with all the equipment then check the weight to make sure they are not too heavy for the individual who will be carrying it.

A loaded rucksack should not exceed one third of the wearer’s body weight.

MAP READING

THERE IS NOT A MARKED ROUTE.  Extensive compass knowledge is not necessary, but the ability to read and interpret the information shown on an Ordnance Survey map is.

A team should be capable of:-

·             Using six figure Grid References.

·             Complete confidence with OS maps.

·             Ability to take and walk on a Compass Bearing.

·             Make allowances for Magnetic Variation.

Experience has shown that blindly following a team ahead is the easiest way of making a mistake - trust your own judgement and stick to it.

The basic knowledge advised in this and the next section is necessary to ensure that competitors are safe to enter - to do well in the event they need to be fully competent in map-reading and hiking skills.

Chasetrek is a Challenge Walk and it should not be treated as a weekend stroll.  It will be hard work - mentally and physically, but on the other hand however, it is not a race.

NEW MAP

The Ordnance Survey have now published a new single map covering the whole of the Cannock Chase area and since the route has been devised using this map, teams are advised to obtain a copy of the Explorer Map 6 ~ Cannock Chase.     Do not use photocopied maps.

FIRST AID

The very nature of the event means that a team may be in a remote area of the Chase when an accident occurs, which without prompt and competent treatment, could become an emergency.  It is for this reason teams must be practised in and be capable of dealing with all of the following :-

·               Mouth to mouth resuscitation,

·               Treatment for shock,

·               Treatment of serious bleeding,

·               Immobilisation of fractures or other serious injuries,

·               How to deal with an unconscious casualty,

·               How to send for help.

The telephone number of Event Control is given on the back of the Team Log Book.  In the case of an accident the team must rely on their own preparation and training to decide how the situation should be handled. A mobile First Aid Officer is on call at Event Control, please call the telephone number shown on the back of the log book.  Also refer to Emergency Procedure Section later in this Handbook.

	IMPORTANT In order to avoid an un-necessary risk, any member of a team who is prone to Asthma, must carry their own inhaler at all times - including when attempting the tests

 

FIRST AID KIT

Because a team must stay together, only one First Aid Kit is necessary, but to be safer, the team should try to provide one for each member. 

A Kit must have the following as a minimum in a closed pack :-

·         Individually wrapped sterile adhesive dressings, of various sizes,

·         Triangular bandage,

·         Sterile dressings,

·         Roll bandage,

·         Crepe bandage,

·         Safety pins

·         Small scissors

IMPORTANT Prescribed medication for personal use, e.g. Inhalers, capsules etc., must be packed separately and be shown to the inspectors at the Kit Check

  

	WARNING ~ PARACETAMOL TABLETS Because of the potential dangers relating to the taking of paracetamol tablets, a maximum of 2 tablets per person will be applied by the Inspectors at the Kit Check

 

START PROCEDURE

The Group Leader will receive two Team Details Sheets per team entered, both must be filled in and brought to the Start.  Remember, when filling in the name of the team, this must be the same as the name on the accepted Entry Form.  Do not use a 'nick-name'.  This may cause confusion at the Start Control and will thereby forfeit the team's place in the queue to start.

The Entry Confirmation letter will specify the position of the Start and the time when the Start Control will be open. When you arrive, park your vehicles in the car park, or where shown and follow the marshal's directions.

           

An Information Point will be located at the Start Control with staff able to answer general questions and assist visitors.

After Entry Registration where the details of the team’s entry and other documentation is checked the team will pass to the Kit Check. 

The Kit Check is important to ensure all teams have an acceptable minimum standard of equipment to protect them if caught out after dark or in unpredictable weather. One of the leaders should accompany the team through the Kit Check area, where the team's kit will be inspected item by item, and it is wise for the leader not to leave until the team has satisfied the Kit Inspectors. 

Please read the Kit List Sheet very carefully and ensure your team arrives properly equipped.

The items specified on the Kit List should be considered as a minimum requirement. Teams are free to add to this what ever else they may consider useful, providing they understand: teams must carry all the equipment with which they start over the whole route including their overnight camping equipment.

Teams must arrive with all the equipment specified on the Kit List and carry it throughout the competition, so therefore much of this will need to be the lightweight type.  Before the event practice packing the rucksack so each team member knows where individual items will be and then remember to weigh it so that it does not exceed one third of the wearer’s body weight.  Please don't bring expensive watches. 

Accompanying staff should carry in reserve a change of clothing for each competitor, which is not to be carried by the teams, but retained by the leaders.  This can be given out at the Finish - just in case they have managed to get themselves wet during the event.

Once through the Kit Check the teams will be issued with their Log Book and, subject to satisfying the Age Check, will start the contest.

Leaders and team supporters must resist the temptation to give any assistance whatsoever to competing teams after their team has passed the Kit Check.

The Team Log Book is used to record all details about the team and how they do in the competition.  It is important that this book is kept safely - we suggest the team uses a plastic bag to keep it clean and dry.  The Start Officials will enter the Team Details and then the members must sign opposite their names.  Inside the Log Book is the score sheet and other information about the event which will help the team to plot the intended route.                           

The Team is now ready to go.

After being asked if there are any final questions, the departure times will be entered in the Log Book and the first Grid Reference Board will be shown.  It remains the responsibility of the team to ensure that the entries made are correct, whether it be the Grid References, arrival or departure times or the actual test scores.

Remember, the Log Book is the team’s passport - Don’t lose it!

Before leaving the Start, and at each subsequent Checkpoint (CP) during the competition, the Departure Marshal will enter 2 times into the Log Book.  The first will be entered in the ‘TIME OUT’ column and the second will be the ‘LAT’ time.  Once the times have been recorded the team will be shown the Grid Reference Board.

The TIME OUT is the current BST time.  The LAT (Latest Arrival Time) is a time which gives the maximum allowed walking time to the next CP.  In order to continue beyond the next CP, the team must check in at the Arrival Marshal before the time entered in that column of the Log Book.  The ‘LAT’ duration is the same for every team but differs for each CP.  It is not to be confused with the CP closing time.

The Grid Reference Board will give the six figure reference of the next Checkpoint (CP), but some boards may have two references shown.  The first is the location of the CP, ­copy this into the 'GR' column; and if there is a second reference, this is a Via Point - record this also in the ‘GR’ column in the space above the CP ref.  This gives another point through which the team must go, before reaching the CP.  These 'via' points, which may be manned, are used to help you plot the intended route where it passes through a difficult area.  Via points are part of the route so make sure your chosen route passes through them, but don't stop at them longer than necessary because your target time is ticking away.

 

 CHASETREK

 CP.  5     IS AT            GR.     056 102          
     GO VIA                   GR.     052 085
TARGET TIME          :    40   MINS                                                 CP CLOSES AT      :   13.25

Typical Grid Reference Board

Also shown on the Grid Reference Board will be the Target Time for walking to that Checkpoint and the closing time of that CP.

The Target Time is how much time you have to reach the next CP before losing marks.  Running between Checkpoints should not be necessary if your route finding is accurate.  If you arrive at the CP on the Target Time you will score maximum walking points.  You will not increase your score by arriving earlier than the Target Time.

The CP Closes time is the latest time that the CP will be manned and this is worked back from the event time limit at the Finish.  It gives the latest time a team may book in before the CP is closed.  A team arriving exactly on this time will be given a 'TIME IN' but will not be allowed to attempt the test and must pass through to the Departure Marshal to be given a 'TIME OUT' - if they wish to continue in the competition.  A team arriving after this time will be given a 'TIME IN' but will not be allowed to continue and will be retired 'out of time' and then transported to the Overnight Campsite or Finish Control.

NAVIGATION

There is no marked route, and the navigation between Checkpoints will be determined by the Team Members’ map and compass skills. With the references plotted on the map, check in the Log Book for any specific instructions which must be observed between Checkpoints, then

choose the most appropriate route to the Checkpoint. The notes in the Log Book will help to find the best route. After the test at the next CP the Departure Marshal will again enter the ‘Time Out’ and ‘LAT’ when you are ready to leave,  then show you the Grid Ref Board for the next CP. This procedure is repeated until arrival at the Finish.

CHECKPOINTS (CP)

These are manned positions which must be found in ascending numerical order, before a team can proceed to the next CP.  The Arrival Marshal will enter the time of arrival of the last member of the team, in the 'TIME IN' column of the Log Book and will retain the Log Book.  The team is now free to rest until their team number is called when the test is ready for the team to tackle.  After the test the score will be entered into the Log Book. The team will then move to the Departure Marshal who will enter the 'TIME OUT' and ‘LAT’ before returning the Log Book and showing the Grid Reference Board.  Do not wait at any CP longer than necessary because teams considered to be loitering will be penalised.  If a CP is discovered out of sequence do not check in otherwise the team will be eliminated.  Walk away  and attempt to find correct CP, unless the team wishes to retire.  The overnight camp will be treated as a CP.

IMPORTANT For easy recognition at Checkpoints, the Supervisor will be wearing a Chasetrek 'Senior Marshal' yellow vest.  All other Chasetrek Staff will be wearing Chasetrek Armbands.  Do not accept instructions or assistance, particularly rides in vehicles, from anyone not wearing either form of identification.  All Chasetrek Officials will carry a Chasetrek Identity Card.

 

VIA POINTS

These points are part of the route and provide intermediate points between some CPs to help you plot the intended route where it passes through difficult or sensitive areas, such as crossing rivers, railway lines or restricted access land etc.  These points may be manned as route monitor checks for tie-breaking.  Do not spend time searching for marshals, you are not expected to check in at ‘via’ points.  Teams cannot retire at ‘via’ points.                                                                  

OVERNIGHT CAMP

Upon arrival at the campsite, teams must check in with the Arrival Marshal who will enter the time in the Log Book.  The team will then be shown the place to camp - the team number will be marked on the pitch-marking peg and the tent(s) must be pitched immediately behind the peg.  The peg must not be removed nor interfered with and must remain visible at all times to the Chasetrek Officials.  Once the tent has been pitched the team will be expected to prepare and eat a cooked meal as planned on the Campcraft Assessment sheet.  We recommend that teams practice preparing the meals using the same equipment and provisions before the event.  The teams will be marked on their ability to erect the tent(s) and the preparation of their evening meal, by the Overnight Assessor and a score will be given as for a test.  We suggest that teams then get an early night to prepare themselves for the following day!

In the morning the teams will also have to prepare and eat a cooked breakfast, which will again be marked by the Assessor.  Teams should not begin to prepare their meal until the Assessor is on camp.  After the breakfast has been marked and eaten, the team may begin to strike camp, but each pitch will be inspected by officials before the team may queue ready for the re-start.  Penalty marks will be incurred if the pitch is left untidy or the pitch-marking peg has been interfered with.  The first team ready to leave will be shown the Grid Reference Board at 7.30 a.m. and may then leave to find the first Checkpoint of the day.

 

	WARNING Teams found to be interfering with other team’s equipment or causing continued disturbance after dark will be disqualified and may be required to leave the camping area without further warning.

 

TESTS AND INCIDENTS

There will usually be an incident or some form of activity at each CP to test all types of skills.  These should be tackled as a team because they will challenge the team’s ability to work together and help each other.  Most of the tests will be hard work, some will be physical and others will be mental but the element of fun is not forgotten in some of the more unusual tests. 

SCORING AND PENALTIES

The team with the greatest number of points as a final score wins the competition.

Points are scored for walking between each CP, and on the tests at each of the Checkpoints.  The team will score maximum if they arrive exactly on the Target Time, but one mark will be lost for each minute over the target time when checking in at a CP.  The team cannot increase their score by arriving early.  A scoring scheme is used to give the marks awarded on the tests. 

Roving Route Marshals will monitor the teams between each CP and teams will be penalised for accepting any outside help.  Penalties will be given to teams who do not obey the COMPETITION RULES, LOG BOOK INSTRUCTIONS or take any other action judged by the Committee to spoil the competition.

THE HIGHWAY CODE AND THE COUNTRY CODE MUST BE STRICTLY OBSERVED AT ALL TIMES AND TEAMS FOUND TO BE DISREGARDING THESE RULES WILL  BE  HEAVILY PENALISED OR DISQUALIFIED.

The Country Code

Enjoy the countryside and respect its life and work.

Fasten all gates

Keep to public paths across farmland

Leave livestock, crops and machinery alone

Help to keep all water clean

Guard against all risk of fire

Keep your dogs under close control

Use gates and stiles to cross fences, hedges and walls

Take your litter home

Make no unnecessary noise

Protect wildlife, plants and trees

Take special care on country roads

DROP OUTS

During the course of the competition, one member of the team may drop out, (due to injury or fatigue, etc.) leaving the remaining two to carry on in the event.  Under these circumstances, the remaining two will be able to add to their score, but the team will not be placed overall.  However each competitor will be awarded a certificate upon successful completion of the route.  The two competitors wishing to continue must carry all essential equipment including the First Aid Kit to allow them to fully participate in the remainder of the event, safely.

If two members are unable to carry on, then the team must retire.  Under no circumstances will the third member be allowed to carry on alone, join forces with another team or otherwise continue in the competition.  Teams or individuals who retire on the first day will be taken to the Overnight Camp, from where they will be encouraged to restart on the second day.

Teams or individuals may retire only when at a CP, but remember ......

ALL COMPETITORS MUST SIGN OUT AT THE FINISH CONTROL BEFORE LEAVING FOR HOME. 

This rule is essential since failure to do so will mean tired voluntary staff having to carry out an exhaustive search of the Chase attempting to find an individual or team who have thoughtlessly gone home without following this simple procedure.

If the team decides that they are completely lost, we recommend that they make their way to a main road and remain in a safe but prominent position.  Our Roving Route Marshals will initially concentrate on searching the main roads once a team has been identified as 'overdue' at a CP.

EMERGENCY PROCEDURE

Should an emergency arise, and the team needs urgent medical assistance, ring the Event Control telephone number given on the back of the  Log Book.

Be prepared to give the following information:-

·                     1.         Team number

·                     2.         Colour code and name of casualty

·                     3.         Telephone number from where you are speaking

·                     4.         Location of incident

·                     5.         Road name, land marks, last CP visited.

OR RING 999 AS FOR ANY OTHER SERIOUS EMERGENCY. Then ring the telephone number given on the back of the Log Book, to notify Event Control that the Emergency Services have been summoned to attend.

INSURANCE

It is a Condition of Entry that each and every competitor is covered by Insurance for this type of activity.  Most of the Uniformed Youth Groups have their own policies, but it is the duty of the entrant to make sure and advise their authority of their participation in this event.  This can not be stressed too strongly - an accident can happen anywhere.

It is also a Condition of Entry that the Organisers and the Event Committee are indemnified from any claim whatsoever arising from participation in the event.

AND FINALLY...

Although Chasetrek is organised as a competition and the winning team takes home a trophy, remember you have the chance to test yourself and your ability to work as a member of a team.  It is fun for both the teams taking part and for the adults organising it.  We try to make it as fair as possible but luck will always play its part.  All the helpers are volunteers and without them there could be no Chasetrek - they deserve your respect.  Chasetrek is a mixture of fellowship, association, and training to meet the Challenge.  It calls for tolerance and understanding by all concerned, plus the recognition that ultimately the individual is responsible for the experience they have, be it good or bad. 

WE HOPE CHASETREK WILL BE AN EXPERIENCE YOU WILL REMEMBER WITH PLEASURE .......

Issued by Chasetrek         01543-684050

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